Important Research Billing System Notice

On behalf of Epic Research:

An issue has been brought to our attention with research charges not always routing appropriately. This is as a result of a recent update on 7/19/16 to the MUSC Epic EMR system. We are requesting that study teams pay particular attention when reviewing their daily research billing reports for accuracy and move any misrouted charges appropriately. MUSC Epic Research team is working with Epic corporate to have a solution to this issue put in place as quickly as possible. We will continue to update the MUSC Research Community with information as it becomes available.

If you have any questions, please do not hesitate to contact the Epic Research Team at: epicresearch@musc.edu.

SPARCDashboard Tip: How to Find Archived Protocols

Hello Everyone,

         Today we are introducing the tip of the day for our recently launched SPARCDashboard module (a 2-in-1 for the previous “Admin Portal” and “User Portal”). The topic is: how to find archived protocols on the SPARCDashboard (and unarchive them).

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         Here are the three steps to Unarchive a study/project:

1). Check the “Archived” checkbox on the left panel of your Dashboard;

2). Click the “Filter” button on the same panel, and all your archived studies/projects will show up on the list on the main page;

3). Click the “Unarchive Study/Project” button to unarchive the chosen protocol.

After that, the unarchived protocol will show back up on your dashboard.

Note: If you know the SPARC ID of the protocol you are looking for, typing that ID inside the search box before checking “Archived” will be a fast route of seeking.

Please let us know what other tips of SPARC that you would like to learn. Thanks and have a great week!

-The SPARC Team

2016.7.4.

FY17 Research Rates for MUSC Health Services: Effective July 1, 2016

Please review message below in regard to research billing.

To:       Principal Investigators and Research Professionals
In order to simplify the calculation of research rates, effective July 1, 2016, all hospital research charges will be calculated using a single discount rate based on the hospital’s Medicare outpatient collection rate. The FY17 research rate will be 19% of the gross charge. For example, if the charge master rate is $100, the research charge would be $19. Each year we will recalculate this percentage, update research rates and invoice accordingly. Please note, there is no change in the research rate methodology for professional (MUSC-P) charges. MUSC-P will continue to provide services at the Medicare reimbursement rate for research studies.
Please keep in mind that, depending on the service or procedure and/or the location where the service is provided, there may be both hospital and professional charges incurred for services. Surgical procedures (e.g. appendectomy) often involve numerous charges (supplies, anesthesia, medication, etc.) and these charges are difficult to estimate. The SCTR SUCCESS Center at 843-792-8300 will work with you to calculate a cost estimate based on historical claims data.  All other proposal pricing for research will be obtained through SPARCRequest (sparc.musc.edu).

Thank you for your patience and support as we institute the new rates.

Stephen A. Hargett, MS, Chief Financial Officer / Controller, MUSC Health
Kathleen T. Brady, MD, PhD, Vice President for Research, MUSC
Patrick Flume, MD, Assistant Provost for Research Compliance, MUSC

SPARCRequest New Release: Version 1.7.0

SPARCRequestlogoHi Everyone!

The SPARC team has just released SPARCRequest v.1.7.0. Please review the attached document for a list of changes. In this production release, we have combined the previous SPARCAdmin and Dashboard into the new SPARCDashboard module. Please see the attached SPARCDashboard Step-by-Step Guide for a high-level introduction. Feel free to reach out to the SPARC Team if you have questions or wish to request training.

Check out the link below!

SPARC New Features and Fixes SRv.1.7.0

SPARCDashboard Step-By-Step

For more information, please contact the SUCCESS Center:

Email: success@musc.edu

Phone: 843-792-8300