SPARCFulfillment Enhanced Data Security

Dear MUSC SPARC Users,

To enhance the data security of SPARCFulfillment and follow the HIPAA compliance requirements, SPARCFulfillment will be enhanced by full integration with Shibboleth and stricter rules with MUSC campus firewall.

Users using outside network will only be able to access SPARCFulfillment via VPN.  This change will be effective Dec 13th 12:00 pm.

Thank you for the support and feedback, and Happy Holiday Season!

-The SPARC Team

sparcrequest@musc.edu

 

Tip of the Day: How to Decrease Inbox Clutter

Dear SPARC Users,

How full is your inbox?!

We understand that sometimes you may not want to receive updates for studies that you are not the PI on—these email notifications of updates are generated as a result of your “User Rights” on the study within SPARC!

If you DO NOT wish to receive these notifications—simply ask the study coordinator who builds the studies to change your rights in SPARC to “Member Only”; Then no email related to that study will be sent to you, nor will the study show up on your SPARCDashboard, and your name will still be showing on the records for consistency across SPARC/Epic.

You can also switch your own rights on those studies from “Authorize/Change Study Charges” to “Member Only”, too.

See example of where to make the change below:

For additional information:SPARC Proxy Rights

Please contact the SUCCESS Center @ 792-8300 for any further support regarding this matter!

Thanks!

SPARC Team

NEW RELEASE: SPARCREQUEST VERSION 3.0.0B & SPARCFULFILLMENT VERSION 2.6.5

Dear MUSC SPARC Users,

We have released updates to SPARCRequest and SPARCFulfillment. Please feel free to reach out to us if you have any questions.

Check out the link below for the new features and bug fixes included with the new release!

171024-SPARCRequest v3.0.0b +SPARCFulfillment v2.6.5 New Features

For more information, please contact the SUCCESS Center:

Email: success@musc.edu

Phone: 843-792-8300

Telehealth Research Services Available in SPARCRequest

Dear MUSC SPARC Users,

Welcome our new service provider for Telehealth Research Services!

They are officially live in SPARCRequest with 2 services (Teleconsent and Tele-survey in REDCap), which can be found under SCTR/Biomedical Informatics Center on the service catalog, or via simple search.

Screen Shot 2017-10-13 at 9.54.09 AM.png

 

Please check out the services provided for your research, and request your interested service(s) with SPARCRequest~ Feel free to contact us if you have any questions.

-The SPARCRequest Team

10/13/2017

SCTR Research Nexus Research Coordination and Management (RCM) Core – Rate Change Announcement

Dear MUSC SPARC users,

Please find below the announcement from RCM rates below. We have updated the RCM service pricing in SPARC effective Oct 1st.

 

From:

Kathleen Brady, MD, PhD, SCTR Principal Investigator

Patrick Flume, MD, SCTR Research Nexus Program Director

Royce Sampson, MSN, RN, CRA, SCTR Research Nexus Associate Program Director

Clare Tyson, MA, CCRA, SCTR Research Nexus Research Coordination and Management

 

The South Carolina Clinical and Translational Research Institute (SCTR) Research Nexus Research Coordination and Management (RCM) core is committed to providing research coordination services at the lowest possible rate.  The RCM is a self-supported program and our rates are carefully reviewed and analyzed annually to determine if rate changes are needed in order to cover our expenses. We have made every attempt to avoid an increase these past two years, however this year we will be implementing a $5.00 increase to our hourly rate. The new rate of $55.00 per hour will go into effect October 1st, 2017 for both industry and federal sponsored studies. The after-hours rate will be $110.00 per hour with a 2-hour minimum for industry sponsored studies and $55.00 per hour for federal studies.

 

Please note that we are committed to providing the highest quality research services at the lowest possible rate to support our investigators. We will continue to only bill for time directly spent working on a research study/project. Please let us know how we can better serve you. Thank you for using the SCTR Research Nexus Research Coordination and Management Core.

 

Have a great week!

-The SPARC Team

 

Investigational Drug Services (IDS) Announcement

Congrats to IDS for moving toward managing all requests through SPARC! Please refer to the announcement below.

“While many of you already submit your requests for IDS pharmacy services via SPARC, we still receive many requests in the form of emails.  In an effort to standardize our processes and streamline our workflow, we are now officially moving to a more structured system of managing ALL new study management requests through SPARC.  Moving forward, requests received via email for fee reviews and new study setups will not be processed until an official request has been submitted in SPARC.  SPARC will allow us to better track our progress for certain tasks and will allow study teams to see when IDS has fulfilled their requests.  Also, since much of the same information that is emailed to IDS is also entered in SPARC, this single system process should reduce the amount of duplicate work for study teams.  If you do not currently use SPARC, please contact the SCTR Success Center for assistance.

For study coordinators who normally email amendments to IDS, please submit IRB approved amendments via SPARC.  This will allow us to better track our amendments and reduce the volume of emails received.

Below is a list of the basic SPARC statuses to use when requesting IDS services.  More detailed information regarding all possible IDS SPARC statuses to follow.”

Request for Fee Review
Get a Cost Estimate • Users to submit to IDS for cost review using “Get a Cost Estimate” and upload a completed copy of the IDS Fee Schedule

• For Investigator Initiated trials requesting compounding services (e.g. capsule compounding), users must also include a complete study treatment plan; services for compounding/repackaging are listed in SPARCRequest under Additional Fees

• If approved, user will need to move status to “Submitted” if/when ready to proceed with using IDS services

• IMPORTANT: Get a Cost Estimate request will not trigger IDS to start setting up a study

Get a Cost Estimate → In Admin Review → Approved
Request for New Study Setup
Submitted • Users to move to “Submitted” status once their fee schedule has been approved by IDS and they are ready to officially solicit IDS services based on the approved costs

• IMPORTANT: Moving to Submitted indicates the PI wishes to utilize IDS services and agrees to the approved costs

• The IDS Set-up Fee is expected at this time (be sure to include UDAK)

• IDS will then move to In Process to commence study setup

Submitted → In Process → Active
Amendments (“Protocol Amendment” service request)
Submitted • Users to submit to IDS for review and implementation of changes as necessary

• No further action required by user once submitted

Submitted → In Process → Active